Jan 13, 2018 How To Use The Reminders App on iPhone - How do you keep track of everything you have to do? In this video I teach you how to use the reminders app on your iPhone, which I think is the best. Dec 15, 2015  The Reminders app is super simple to use and because it syncs across both OS X and iOS platforms, if you add a reminder on your Mac, you’ll be able to see it on your iPhone or iPad, and vice-versa. It seamlessly syncs everything to iCloud so you never need to replicate your efforts.

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The perfect calendar app is hard to find because it has to be easy to use, present you with all the data you need, and provide integrations with the right data sources to help you not only plan your day, but also allow you to execute your plan and quickly and easily capture new events as you find out about them.

We spent months testing, trying, and using many different apps for the iPhone in our search for the best calendar app. We wanted to know which apps were the easiest to use for entering new events, viewing your current agenda, and more. Based on several different criteria, Fantastical was the clear choice for the best calendar app for iPhone and iPad.

In a nut, what makes Fantastical the best calendar app is its great design, superior natural language text entry, and its support for iCloud reminders. The recent release of version 3 has made it an even better pick with the addition of Calendar Sets and template events.

Criteria for the best calendar app

We defined the following metrics to help us evaluate all the iPhone calendar apps objectively:

• Easy and fast to view appointments: The best calendar app needs to make it quick and easy to view your calendar. This means it provides different calendar views that are easy to switch between so you can visualize your events in the way that is most helpful to you.

• Easy and fast to use for adding new events and finding upcoming ones: The best calendar app needs to have fast and easy event entry. To us, this means great natural language parsing (but more on that in a bit).

• Works with necessary services (Google, iCloud, Exchange): If the calendar app can’t interface with the calendar syncing service you’re using, it can’t be the best because the app would be silo’d to your iPhone only.

The best calendar app for iOS: Fantastical

Fantastical meets all our criteria for a great calendar app, and we recommend it unreservedly for iPhone users of all ages, professions, and varying degrees of busy-ness.

It is the easiest to use (for adding/editing events) and the easiest to read (for checking schedules) for most people. Fantastical’s natural language parsing is second to none, making it fast and easy to add events, and it has a simple-yet-powerful design. The week ticker makes it easy to visualize your week ahead, a simple pull switches to a month calendar view, and it supports any calendar you can add to iOS. In addition to all this, it offers a series of full screen views that are designed to take advantage of whatever size screen you have from the iPhone 11 to the 12.9″ iPad Pro and everything else.

Fantastical’s design

On the iPhone, Fantastical offers a choice of two kinds of views: list or full screen. The list view has three options: the Tasks view, the DayTicker, and the Calendar view. Both the DayTicker and the calendar have a list of events below the visual area, and in the Settings, you can choose if that list should include all events, just the selected day, or the selected day and the following day, and the Tasks view is focused on your Reminders. You can pull down on the top area of the screen (such as the Tasks title) to get to the next view, and drag it up to enter the previous view.

• The Tasks view shows your reminders ordered by reminder time or grouped by list, according to your preference.
• The DayTicker is a great way to get a general overview of how busy the upcoming week is and to quickly swipe ahead to a specific date. The ticker shows lines (color coded to your calendars) indicating when you have events throughout each day.
• With a simple pull on the week ticker, you can swap it out for a monthly calendar view, making it easy to get an overview of any month and the day of the week a date lands on, etc. Each date on the calendar with events scheduled shows a dot (again, color-coded to your calendars).
  
• If you rotate your iPhone into landscape mode, it switches to a week “block” view, similar to what you see in Calendar in macOS. This gives you a great visualization of how your time is blocked out over the next week while also seeing details for each day. From the block view, you can also drag and drop events to change the time and date. In addition, you can also hide the sidebar and view your whole week across your iPhone screen.

Along with these views, you also have the option to turn on a great dark theme. It is clear that everything in Fantastical’s design was carefully considered and serves to improve the functionality of the app.

In addition to this you have the four full screen views, which include daily, weekly, monthly, and a yearly view. All of them are what you would expect with regards to their names, and while the weekly and monthly views look a little cramped on the iPhone 11 Pro screen, they’re a great overview of what’s going on. Thanks to the ability to tap the view options and use a “slide and release” gesture, you can easily switch to any other view quickly without it feeling like a chore. This allows you to zoom in and out on your time as easily as you can use the pinch to zoom in on the daily and weekly views to increase and decrease the space allocated per hour.

What makes Fantastical easy to use

A while ago, we took a little poll on Twitter regarding people’s calendar use on their iPhones. The results are not scientifically conclusive, but they do provide some interesting data points.

In the poll, we asked people how many events they enter into their iPhone on a weekly basis. Of 179 total responses:

• 73% enter 1 or fewer events per day (130 people)
• 21% enter an average of 2 events per day (38 people)
• 6% enter an average of 3 events per day (10)
• Less than 1% enter 4 or more events per day (1)

So, 94 percent of the total respondents use their iPhone calendar app two or fewer times per day to enter in a new event, while most of those people actually use it once or less per day.

Of the majority who do not enter multiple events per day on the iPhone, we think it’s safe to assume they never become deeply familiar with the user interface of their calendar app. This unfamiliarity leads to friction when entering events, whether you know it or not, because your brain has to process and re-learn the interface every time you enter a new event.

What is an “interface” we are extremely familiar with? Natural language.

We say things like “Meet Joe for lunch tomorrow at 12:30” all the time. It’s called “natural language” for a reason — we say these sentences in our conversations, emails, text messages, etc.

A calendar app that can accept and parse natural language is one we can use as infrequently as we want without suffering the consequences of an unfamiliar input interface. With Fantastical, you don’t have to enter text like a computer for the app to understand it.

Fantastical has the best natural language input mechanics of any other calendar app, far and away. Not only is it fast and intelligent at parsing just about any event- or reminder-based sentence, but Fantastical has easy-to-understand animations that let us know how the app is translating our words.

As Dr. Drang pointed out, Fantastical’s animations do more than dazzle:

The animations are providing instant feedback on how Fantastical is parsing your words and, more important, they’re teaching you Fantastical’s syntax.

Natural language parsing makes it easy to switch between entering an event or a reminder. For a reminder, you simply start by typing “task,” “todo,” or “reminder.” You can also toggle a switch (if you prefer) that tells Fantastical you’re entering a reminder and not an event.

Some examples of natural language expressions you can enter:

• Shopping at Giant Eagle Saturday at 8am: Fantastical will create an event called “Shopping” with location “Giant Eagle” and schedule it for this upcoming Saturday at 8 am.

• Vacation in Canada Aug 9-15th: Fantastical will create an event called “Vacation” with location “Canada” and schedule it as an all-day event August 9-15th.

• task pick up milk at 4:30pm: Fantastical will create a reminder called “pick up milk” and alert you at 4:30pm.

• Meeting every Wednesday at 1:30pm repeat weekly alert 10 min: Fantastical will create a repeating event called “Meeting” scheduled to repeat every Wednesday at 1:30pm with an alert 10 minutes before the start time (rather than the default reminder in the app).

(If you need a little more help making the most of natural language entry in Fantastical, make sure to download the guide at the beginning or end of this review.)

Fantastical 3 for iPhone also introduced a whole host of new features, cementing its choice as our pick. Template events and calendar sets (the ability to jump between groups of calendars you define quickly) make it even easier to keep track of your schedule on the go than ever. For more details, see our full review of Fantastical 3.

Fantastical is available on all Apple platforms, making it a great pick if you use more than one Apple device. For new users the subscription model may be hard to swallow, but for calendar pro users there’s easily enough here to justify the cost.

The competition

Calzones

If you schedule events in different timezones on a regular basis, Calzones is the app for you. It’s a one-time purchase for an app with a sleek, minimalist display. In the settings you can select as many timezones as you like and even give them custom names, such as the name of a friend who lives there. It offers a widget that focuses on showing you the current time in all your favorite zones. When you add an event, it uses a custom date and time picker that shows you the time in all of your configured timezones. The app also offers a variety of themes, and is a great app if you need a simple calendar app that’s more vibrant than the stock calendar app.

Outlook

Most of us have encountered Outlook in some way, shape, or form throughout our lives, at least as an email application. The iPhone version is primarily designed for email, but it also offers calendaring and contacts integration. Unlike the other picks on this list, you have to sign into your accounts in the app instead integrating with the calendars on your device. For most people, this involves creating an app-specific password, which is definitely a hurdle. It does offer views similar to the day ticker and calendar list views in Fantastical, and as a free app it’s a great option — especially if you use Exchange or Outlook calendars.

Moleskine Timepage

Moleskine Timepage is a beautiful calendar app with a nearly unmatched design. It also works great with Moleskine’s Actions app. However, Timepage’s subscription pricing is more expensive than Fantastical’s one-time purchase price and is high for Timepage’s feature-set.

Vantage Calendar

Vantage Calendar is a new app with a unique (and customizable) interface. Vantage is unique enough to catch your attention, but the UI will take some getting used to when compared to other calendar apps. The app is free to download, with a one-time in-app purchase of $9.99.

Google Calendar

The Google Calendar app is a solid choice if you primarily use Google Calendars, but even if you don’t, you can still use it as long as you have a Google account (you must sign in to enable the app to work). Once you’re signed in, you can enable the accounts on your device and view them. The app offers several views, including a list of your events with an optional month overview at the top, as well as a day, 3-day, week and month views. The app is free to download and use, and supports multiple account types.

Calendars 5

Another calendar app worth checking out is Calendars 5.

One of the biggest selling points of Calendars 5 over Fantastical 3 is that the former is not subscription-based. You don’t get nearly as much with Calendars 5, but if you are put off by the thought of subscription software, it’s a decent alternative. If just need a solid calendar app without the extras for you to work with that looks and feels the same across your iPhone and iPad, Calendars 5 is definitely worth your consideration.

Calendars 5 has several great view options: List view, day view, week view, and month view. Getting to these different views, however, requires a few taps and can be tedious.

With its own integrated task manager (which can sync with iCloud Reminders) and the ability to sync with Google Calendar on its own, Calendars 5 can stand alone from the iOS native Calendar and Reminders if you want it to.

Calendars 5 also offers some nice gestures, including a horizontal swipe to change between the day/week/month/or year in view, as well as drag and drop to move events around. Drag and drop is a handy feature for easily changing the time or date of events — just tap, hold, and drag.

The list view offers a unique “timeline” type list with icons on the left-hand side illustrating what type of event or reminder each item is. On the iPad, this is accompanied by a block calendar view on the right, which is a unique view to Calendars 5. The week and month views also show your events in block view, which we find to be useful for visualizing time in the day. The year view provides a great overview, with color coding for each date for how busy you are.

For entering events, Calendars 5 also offers natural language parsing. However, it is missing the visual cues of Fantastical. While you do see an animation when parsing is happening, it doesn’t quite have the impact of the Fantastical animations.

Calendars 5 makes it easier than ever to invite people or add locations to events. Using the same natural language parsing, the app suggests that you invite people that you mention and also looks up locations that you can add to the event. For example, if you type “Coffee with Joe at Starbucks at 2,” Calendars will suggest that you invite Joe to the event and will also show you a list of local Starbucks shops.

Wrap Up

Fantastical 3 is our pick for the best iPhone calendar app. A great design, great views of your calendar events, and superior natural language parsing for event and reminder entry keeps this app on our home screens.

Before you begin

• Set up iCloud to keep your reminders updated across all your devices. Open the Settings app, then tap [your name] > iCloud and turn on Reminders. Inside the Reminders app, you’ll see all of your reminders on all of your Apple devices that are signed in to the same Apple ID.
• Learn more about upgrading your iCloud reminders after you update to iOS 13 and iPadOS.

Get started with Reminders

Create a reminder, add helpful details, then mark it complete when you're done.

How to create a reminder

1. Open the Reminders app.
2. Tap the list that you want to add the reminder to. Tap Add List if you want to create a new list.
3. Tap New Reminder, then type your reminder.
4. Tap Done.

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Use the quick toolbar to add notifications and more

As you type a new reminder, a quick toolbar appears, giving you quick and easy customization options:

Set a due date

Tap the time button to set a due date for the reminder. Choose from Today, Tomorrow, This Weekend, or tap Custom to set your own day and time.*

Add a location

Tap the location button to assign a notification based on where you are. Select one of the options provided, or tap Custom to add your own location, choose whether you want to be notified when arriving or leaving, and set the perimeter of your reminder area.

To receive location-based reminders, make sure that Location Services is turned on. Open the Settings app, then tap Privacy > Location Services and turn on Location Services.

Flag a reminder

Tap the flagged button to mark a reminder as extra important and make it appear in the Flagged smart list on the Reminders app main screen.

Add an attachment

Tap the photos button to add an attachment to the reminder. You can take a new photo, choose an image from your photo library, or scan a document.

* If you set a due date for a reminder but don't assign a time, the notification appears by default at 9:00 AM. To change when all-day reminder notifications appear, open the Settings app, then tap Reminders. Tap the time below All-Day Reminders, then choose a different time.

Edit your reminder, get a notification when messaging, and add more info

Tap the edit details button to add even more details and customizations to your reminder, such as notes, a URL, and a priority. You can also modify the reminder's notification settings and change the list that it belongs to.

Get a reminder while messaging someone

Turn on Remind me when messaging if you want to receive a notification when you chat with a specified person in Messages.

Turn on Remind me when messaging, tap Choose Person, then tap a name in your contacts.

The next time you chat with this person, a Reminders notification appears.

Add notes and a URL

Use the Notes field to add useful information to your reminder. If you have a web address related to the reminder, you can add it to the URL field. The notes and URL appear along with the reminder in any lists that it belongs to.

Create subtasks

Every reminder that you create can have subtasks. For example, a reminder to pack for a trip can include a list of things that you don't want to forget.

You can create subtasks in a few different ways:

• Tap and hold a reminder, then drag it onto another reminder. The reminder that you dragged becomes a subtask of the other.
• Swipe right on a reminder, then tap Indent. The reminder becomes a subtask of the one above it. To undo this, swipe right again on the subtask and tap Outdent.
• Tap a reminder, then tap the edit details button . Tap Subtasks > Add Reminder, then type your subtask. Repeat for as many subtasks as you'd like to create.

Complete a reminder

To mark a reminder as completed, tap the empty circle next to it. To see your completed reminders, tap the more button , then tap Show Completed.

To delete a reminder without marking it as completed, swipe left on it, then tap Delete.

If you get a reminder notification on your Lock screen, swipe left over the reminder. Tap View, then tap Mark as Completed.

Organize your reminders with lists

Want to separate your reminders into categories like work, personal, or school? Create a Reminders list to keep things organized. You can customize your lists with colors and icons, and share a list with other people. And the Reminders app's built-in smart lists give you a quick view of all your reminders from across your custom lists.

How to create a new Reminders list

1. Tap Add List in the the Reminders app's main screen.
2. Type a name for the list.
3. Choose a color and an icon to customize the list and make it easier to recognize at a glance. Icons are available only for lists that you've created in your iCloud account.
   
4. Tap Done.

After you create a list, you can edit it:

1. Tap the list that you want to edit, then tap the more button .
2. Tap Name & Appearance.
3. Change the list's name, color, or icon.
4. Tap Done.

Lists can also be organized into groups—for example, you can create a group named Work that contains all of your work-related lists:

1. Tap and hold a list.
2. Drag the list onto another list.
3. Give the new group a name.
4. Tap Create.

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Tap a group's name on the Reminders main screen to show or hide the lists that it contains.

How to move a reminder to a different list

1. Tap a Reminders list, then tap the reminder that you want to move.
2. Tap the edit details button .
3. Tap List, then choose the list that you want to move the reminder to.
4. Tap Done.

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You can also drag a reminder to a different list:

1. Tap and hold the reminder with one finger.
2. While holding the reminder, tap the Lists button to go back to your lists.*
3. Drop the reminder on the list that you want to move it to.

To move multiple reminders, tap one and hold it, then use another finger to tap the others that you want to include.

* If you're using an iPad, your lists remain visible, so you can just drag reminders between lists.

Change the order of reminders

Tap and hold a reminder, then drag it to where you want it to appear within the list. Be sure to place it between reminders; if you drag it onto a reminder, it becomes a subtask.

View your reminders in smart lists

The main screen of the Reminders app shows four built-in smart lists that automatically organize your reminders into quick views:

• Today shows all of your reminders that you marked as being due today. It also shows reminders that are overdue.
• Scheduled shows all of your reminders that have a due date—past, today, and in the future.
• Flagged shows all of your reminders that you assigned a flag to.
• All shows every reminder, organized by list.

Smart lists include reminders from all of your custom Reminders lists. In the Scheduled, All, and Flagged smart lists, you can tap the more button and select Show Completed to include your completed reminders.

Search for reminders

Use the search bar above smart lists to search your reminders. As you type, reminders that match your search term appear, grouped by list.

Tap the dictate button to search using Dictation.

Do even more with Reminders

Add a reminder easily with Siri, create a reminder from within another app, and share your lists with others.

Add a reminder with Siri

You can ask Siri to schedule a reminder for you, on your iOS device or your Apple Watch.* Here are a few examples:

• 'Remind me when I get home to check the mail.'
• 'Remind me when I leave here to stop by the grocery store.'
• 'Remind me tomorrow at 3:00 p.m. to call Tara.'

Add your home and work addresses to your card in Contacts to allow Siri to help you set location-based reminders. Open the Contacts app, then tap My Card. Tap Edit, add your work or home address, then tap Done.

* Siri uses Location Services when your reminder needs to use your location. Siri availability varies by language, country, and region. Learn which Siri features are supported in which countries and regions.

Add a reminder from another app

Remind yourself to go back to an app—for example, to revisit a website or a map location—from within the app, without having to switch to Reminders.

1. With an app open, ask Siri 'Remind me about this later.' Or tap the share button in the app, then tap Reminders.
   
2. When you get the scheduled notification, or when you open Reminders, tap the app icon to the right of the reminder to go directly to the app.

You can also set a reminder when you get a phone call that you can't answer immediately. Tap Remind Me on the call screen, then choose when you want to be reminded to return the call.

How to share a Reminders list

1. Tap the list that you want to share, then tap the more button .
2. Tap Add People.
3. Choose how you'd like to invite people to your Reminders list. You can use a built-in iOS app or a third-party app.
4. Add the people you want to share the list with, then send the invitation. The steps for adding people and sending vary based on the app that you use.

After someone accepts your invitation, they can add items, delete items, and mark them as completed. To view shared Reminders lists that you create in iOS 13, the people you invite also have to have iOS 13 on their device. Notifications that you set for your reminders aren't shared with anyone else.

Create and view reminders on your Apple Watch

The Reminders app on Apple Watch shows your iCloud reminders grouped into the same smart lists and custom lists that appear on your iPhone. Tap a list to see its reminders, and tap a reminder to mark it as completed.

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You can add new reminders quickly using Siri on your Apple Watch, or by tapping Add Reminder or New Reminder within the app. Reminders that you create on your watch appear on your iPhone and other devices that are signed in to the same Apple ID.

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